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Terms and conditions

Please read these Terms and Conditions carefully as they contain important information about your legal rights, remedies and obligations.

The present Terms and Conditions (“Terms and Conditions”) regulate the use and access of the Bartlett Hacks hackathon website and any subdomains, hereafter referred to as the “Website” or the “Site”. (The website is owned and operated by University College London, the initiator of Bartlett Hacks hackathon, governed by the law of the United Kingdom of Great Britain and Northern Ireland.)

1) Introduction and Definitions

In these Terms and Conditions (“Terms” or “Agreement”) “Hackathon” or “we” refers to the University College London and Bartlett Hacks entities defined on the website on which you apply to participate in. In this Agreement “Event” refers to the Bartlett Hacks hackathon.

In this Agreement “third-party services” refer to all services, platforms and (collaboration-) tools used by the organizer to collect the applications, conduct the Event, submit the solutions (prototypes) and follow-up on the Event.

You agree to be bound by these Terms by using the Bartlett Hacks Website and/or applying to participate in or otherwise register to the Event.For avoidance of doubt, a person that has been accepted to or otherwise registered to the Event is considered having participated in the Event.

These Terms constitute a binding legal agreement between you, i.e. the applicant or participant of an Event or a user of any of the Bartlett Hacks website (“Participant” or “you”).

Should you have any questions regarding these Terms, you may contact us by e-mail at bartletthacks@ucl.ac.uk.

These Terms may be modified by us from time to time, such modifications to be effective upon posting the website. It is the Participant’s responsibility to periodically check-up these Terms for changes. Continued participation in the Event and/or continued use of the website by the Participant following the posting of changes will imply that the Participant accepts and agrees to the changes. Additionally, you may be reading these terms on a service provided by a third party, in which case the version of terms may be outdated. To make sure, the latest version can always be found on the Bartlett Hacks website.

2) Application to the Event

You may apply to the Event by filling out an application form collected by using a third-party service (Slack and Microsoft Forms) during the relevant application period.

When applying for participation in the Event you shall provide accurate and complete registration and other information as requested in the form.

If you register or apply as an entity or on behalf of a team, you confirm that such entity and each person in the team accepts these Terms and you have the right to represent such entity and team for the purposes of these Terms.

You must be 18 years of age or have the written consent from your parent or guardian. We reserve the right to disqualify you if you cannot provide this upon our request.

3) Personal Data

University College London collects and processes data, including personal data, in relation to Participant’s registrations or applications on the website, application to or participation in the Event, such as Participant’s contact details, other identification data and information relating to the Submissions. To the extent University College London is considered as data controller for such personal data pursuant to the applicable laws, University College London informs data subjects regarding the processing practices in the Bartlett Hacks Privacy Policy and processes such personal data in accordance with its Privacy Policy in force from time to time. Bartlett Hacks’ Privacy Policy can be found on the relevant Bartlett Hacks website.

4) Use restrictions

A Participant is not permitted and not entitled to do any of the following:

  • sign up on behalf of someone else unless you are registering yourself and your team mates;
  • use the collaboration platforms hosted by using a third-party service for transmitting any unauthorized advertising, promotional materials, junk mail, spam, chain letters, contests, pyramid schemes, or any other form of solicitation or mass messaging;
  • use any of the third-party services used in the Event to violate the applicable law;
  • use the Bartlett Hacks website or any of the third-party services used in the Event in ways that violate Intellectual Property Rights, business secrets or privacy of third parties;
  • use any of the third-party services used in the Event to transmit any material that contains adware, malware, spyware, software viruses, worms or any other computer code designed to interrupt, destroy, or limit the functionality of computer software or equipment.

5) Participant Content

Participant agrees that University College London does not assume any liability or responsibility in respect to any Participant Content and Participant shall at all times ensure that Participant Content does not infringe any rights of third parties or any applicable law. The Participant Content shall not be offensive, threatening, libellous, defamatory or otherwise inappropriate. For clarity, University College London is not responsible and shall not be held liable for any Participant Content, nor do they endorse any opinion contained in any Participant Content.

You are solely responsible for all the content that you may be entitled to upload/transmit on the website or collaboration platforms you are using in relation to this event, including the Submission (“Participant Content”). University College London shall have the right, but shall not be obliged to, monitor the Participant Content, in order to ensure compliance with the terms of this Agreement. In case University College London believes, in its reasonable opinion, that any Participant Content violates this Agreement, intellectual property rights or any applicable law, University College London shall have the right to delete such Participant Content.

University College London disclaim any responsibility for the backup and/or retention of any Participant Content.The website shall not be used for the back-up of any Participant Content.University College London shall have the right to generate anonymous user data and statistical data from Participant Content. University College London shall reserve all rights to such anonymised data.

The copyright of the Participant’s final submission will be treated under open access publishing rules and under the creative commons licence Attribution 4.0 International (CC BY 4.0). Under this licence, anyone using the Participants’ material must give appropriate credit, provide a link to the license, and indicate if changes were made. Please see details on the creative commons website.

6) Term

This Agreement will remain in full force and effect while you are a user of the Bartlett Hacks website or participate in the Event. Provisions of this Agreement intended to survive the termination or expiry of this Agreement shall do so.

7) Liabilities

University College London will make reasonable efforts to keep the Bartlett Hacks Sites operational. However, certain technical difficulties or maintenance may, from time to time, result in temporary interruptions.

University College London will make reasonable efforts to keep the Event operational. University College London reserves the right to alter the content, timing, date and/or location of the Event, without liability to Participant, provided that the Event, as altered, is substantially similar to the Event as originally advertised. University College London also reserves the right to cancel the Event at any time.

University College London reserves the right, periodically and at any time, to modify or discontinue, temporarily or permanently, functions and features of the Bartlett Hacks Sites.To the fullest extent permitted by applicable law, in no event will University College London be liable to you or any third party for any indirect, consequential or punitive damages, arising out of the application to or participation in the Event or arising out of the use of the Bartlett Hacks Sites or for any direct damages.

The parties to this Agreement do not restrict their liability for any matter in respect of which, by mandatory law (such as consumer protection laws), it is not permitted to restrict their liability.

8) Governing law and disputes

This Agreement shall be governed by and construed in accordance with the laws of the country in which the Event in question is organized, without reference to its conflict of law provisions. All disputes shall be settled by the court of first instance of the place of domicile of University College London.

9) Prize and judging

The prize is published on the website. We have appointed a panel of judges to judge entries in the competition. They are competent to judge the entries and their full names are available on the Website. In all matters, the decision of the judge shall be final and no correspondence or discussion shall be entered into and no reasons given for any decision shall be made by the judges or Bartlett Hacks.

Prizes are non-transferrable. If a selected winner cannot be contacted, is ineligible, fails to claim a prize, the prize may be forfeited and an alternate winner will be selected from remaining valid entries.

We reserve the right to change or withdraw the prize at any time.

We will publicise the winner at the end of the event and use ideas submitted for promotional purposes.

10) Miscellaneous

This Agreement only covers the Bartlett Hacks Sites and the use thereof and all linked third party services and platforms are provided by the relevant third parties and covered by their terms of use or other agreement or license. University College London does not assume any liability in regard to use of such third-party services and platforms, whether or not they are linked to the Bartlett Hacks Sites.

The content on the Bartlett Hacks Sites, including, but not limited to, the text, graphics, images, links, and other materials are for informational purposes only. Bartlett Hacks do not recommend or endorse any specific software or other information that may be mentioned on the Bartlett Hacks Sites. Reliance on any information provided on the Bartlett Hacks Sites is solely at your own risk.

If any provision of this Agreement is held invalid, the remainder of this Agreement shall continue in full force and effect.

No agency, partnership, or employment is created as a result of these Terms.

You may not assign this Agreement to a third party. Bartlett Hacks have the right to assign this Agreement to their affiliates or successors as part of a restructuring, merger, acquisition, asset sale or other corporate reorganization.

Should you have any questions regarding these Terms, you may contact us by e-mail at bartletthacks@ucl.ac.uk